WACUBO 2021 Virtual Annual Conference Terms, Conditions, and Policies

Please be sure to fully review all of the policies before registering for the virtual conference. 

All WACUBO 2021 Virtual Annual Conference attendees must acknowledge and abide by applicable policies.


Cancellation Policy:

Notification of cancellation must be submitted in writing via email to [email protected]. Cancellations received by Monday, May 3, 2021, will be refunded, less a $50 cancellation fee. No refunds will be made for cancellations received after Monday, May 3, 2021. Substitutions can be made at any time. If you have any questions, please contact the office at [email protected].

Nonpayment Policy:

Full payment of conference registration fees is required before the start of the conference. If full payment has not been remitted on or before May 19, 2021 the meeting details will not be sent to the registered attendee(s). Once payment has been received, meeting details will be released, but this may not be in time to complete necessary pre-work prior to the first session. If you have any questions, please contact the office at [email protected] or by phone at (206) 209-5267.

Technical Failure Policy:

If there is a technical failure at the registrant's home or workplace that prevents access to the live event, the registrant is not eligible for a refund. It is the responsibility of the registrant to confirm system requirements and test their computers prior to the start of the event. If a technical failure is the fault of the service provider and the session is not able to be broadcast as planned after two hours, WACUBO reserves the right to reschedule the session. If the registrant cannot attend the rescheduled session live, they will be provided with the recording after the session's conclusion, or they may request a prorated refund.

Recording Acknowledgement: 

Each virtual session may be recorded, including chat transcripts. Video recorded during the event will be provided to all registrants, and may be used for promotional purposes, advertising, and other print and online materials at the sole discretion of WACUBO. All registered attendees must consent to this if they plan to attend the live sessions. If they do not wish to be recorded for the above-stated purposes, they may view the recording, which will be provided within three weeks after the conclusion of the conference.

Code of Conduct:

WACUBO events are community events intended for education, networking, and collaboration. We value the participation of everyone and want all attendees to have an enjoyable and fulfilling experience. Accordingly, all attendees are expected to show respect and courtesy to other attendees throughout all events hosted in the WACUBO space. To make clear what is expected, all attendees, speakers, Business Partners, organizers, and volunteers at any virtual event are required to conform to the following Code of Conduct. Organizers will enforce this code throughout the event. In registering for and/or participating in this event, you consent to comply with the following Code of Conduct. 

Examples of encouraged behavior that contributes to a positive environment include:

  • Using welcoming and inclusive language
  • Being respectful of differing viewpoints and experiences
  • Gracefully accepting constructive criticism
  • Focusing on what is best for everyone at the event
  • Showing empathy towards other participants

We do not tolerate the following:

  • Spam (verbally or in chats), including saying or re-posting the same word/content repeatedly in order to disrupt the conversation
  • Harassment, bullying, and intimidation
  • Harassment and bullying are defined as:
    • Negative comments about race/ethnicity, gender and gender identity, sexual orientation, disability, age, religion, physical appearance, citizenship, or other protected categories
    • Intimidation or threats, including sharing images or text especially to threaten
    • Unwelcome sexual attention, including sharing images or text especially to sexually harass
    • Threatening or other endangerment of minors or any persons
    • Any activity meant to convey or cultivate hostility
    • Ad hominem insults or other attacks
    • Encouraging the above behavior