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Registration Frequently Asked Questions

Do I have to be an employee of a WACUBO member institution to attend the Annual Conference?

No, however, employees of WACUBO member institutions receive a discounted registration rate. To take advantage of the discount, be sure to check if your organization is a member by contacting the WACUBO Office.

Can I register multiple attendees at one time?

Yes! You may register up to 10 attendees on this form.

Please note: Additional attendees are referring to linked profiles of the Institution Membership. If you are not already linked to the Institution Membership or if you plan on registering more than 10 attendees, please contact the WACUBO Office. 

 Registration Instructions

  • How to register yourself (if you are a member) and additional linked member attendees:

    • In the registration section of the online form, please select "Register Yourself". Once you have filled in your information, and before selecting “Next”, select "Register Linked Profile", which will bring up a dropdown list of linked profiles. Select the name of the person you wish to register and proceed with the form, answering all questions on that person’s behalf. If you have additional profiles, repeat the above. If you do not see the name of the person you wish to register and they are an employee of your institution, please contact the WACUBO Office.

  • How to register yourself (if you are a non-member) and additional non-member attendees:

    • In the registration section of the online form, please select "Register Yourself". Once you have filled in your information, and before selecting “Next”, select "Register Guest" and proceed with the form, answering all questions on that person’s behalf. Please note this IS NOT your "Plus 1" guest. 
  • How to register other linked profiles ONLY (not including yourself) (Note: you would need to be the admin/main contact for the university membership):
    • In the registration section of the online form, please select the option "Register Linked Profiles". Select the name of the person you wish to register and proceed with the form, answering all questions on that person’s behalf. If you have additional profiles, before selecting “Next” repeat the above. If you do not see the name of the person you wish to register and they are an employee of your institution, please contact the WACUBO Office
  • Once you are registered you will receive a confirmation email. Included in this email is the link to book your hotel through the WACUBO room block.  Cut-off date is Tuesday April 8, 2025 for the room block.

Type of Payment Update Policy

All attendees must be aware that payment is not obligatory during the registration process and can choose to be invoiced instead. If one decides to provide payment and later wishes to modify the card used for payment, a new invoice will be issued. This must be settled before any refund on the original invoice is processed, subject to a $50 processing fee.

What are my payment options?

Upon completion of the registration form, you may select the option to "Pay Now" to pay with a credit card at the time of registration or "Invoice me" to pay by either a check or credit card. If you select "Invoice Me", you will then receive a system-generated invoice via the email used for your registration. Kindly note that all conference fees are due prior to the event.

We accept American Express, Discover, Mastercard, and Visa.

Checks should be made out to WACUBO and mailed to:

WACUBO Office
500 Discovery Parkway, Suite 125
Superior, CO 80027

Need to pay for the main registration fee separately from the cost to register a guest, attend the pre-conference workshop and/or participate in the golf tournament? Add these additional ticketed events during the registration process - the invoice will display an itemized list of these registration items. When prompted, select "pay by invoice" and either mail in separate checks, call the office with a credit card, or a combination of both. Al conference fees are due prior to the event.

Contact [email protected] with any questions.

What is the last day that I can register for the conference?

You must register online for the conference by April 30, 2025. 

What if I'm part of a member organization, but paid the non-member rate?

The WACUBO Office will audit all non-member attendees at the conclusion of the conference. If eligible for a refund due to being part of a member organization, you will receive a refund for the difference in registration rate after the conference has ended

How do I request special accommodations?

There is a section in your registration form to request accommodations. All special accommodation requests must be made by Friday, April 4, 2025. For additional accommodations, please email [email protected].

What is the cancellation/refund policy?

All cancellation requests received on or before Friday, April 4, 2025, will be issued a refund less a $75 processing fee. No refunds will be given thereafter except in the event of extenuating circumstances. Requests for registration cancellation must be submitted in writing via email to [email protected]. Substitute attendees will be permitted. Substitution requests must be in writing via email to [email protected] no later than 7 days prior to the event's start.

 What meals are included in the registration fee?

All Business Partner breaks and receptions, Opening Night Reception, Monday - Wednesday breakfast, and Monday - Tuesday lunch. 

Where can I read the other conference policies?

Please view the full list of WACUBO 2025 Annual Conference terms, conditions, and policies.

Further questions?

Please contact the WACUBO Office at [email protected] or call (720) 616-4150.