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WACUBO 2025 Annual Conference Terms, Conditions, and Policies

Please be sure to fully review all of the terms, conditions, and policies before registering for the annual conference. 

All WACUBO 2025 Annual Conference attendees and Business Partners must acknowledge and abide by the listed terms, conditions, and policies.

Cancellation | Refunds | Health and Wellness | Code of Conduct

Attendee Cancellation Policy

After registering, if you are not able to attend the conference, we encourage you to send a substitute attendee. You may substitute at any time, even on-site at the conference. However, if you must cancel after you have already paid, we can refund your conference fee, less a $75 cancellation fee. All written cancellation requests must be received by Friday, April 4, 2025. No refunds will be issued after Friday, April 4, 2025. No refunds can be made by WACUBO for lodging, airfare, or any other expenses related to attending the conference. 

Refund Due to Registration Error Policy

The WACUBO Office will audit all non-member attendees at the conclusion of the conference. If eligible for a refund due to being part of a member organization, you will receive a refund for the difference in registration rate after the conference has ended.

Type of Payment Update Policy

All attendees must be aware that payment is not obligatory during the registration process, and I can choose to be invoiced instead. If I decide to provide payment and later wish to modify the card used for payment, a new invoice will be issued. This must be settled before any refund on the original invoice is processed, subject to a $50 processing fee. Regardless, all conference fees are due prior to the event.

Health and Wellness Policy

Waiver Form in Registration:

Knowingly, and at my own risk, I am participating in the WACUBO 2025 Conference. I do hereby waive release any and all claims against WACUBO (Western Association of College and University Business Officers), all event sponsors and any employees, event contractors, volunteers, or officials of these organizations from any claim of injury (including death) that I may incur as a result of my participation in the event.

I further hereby certify that I have full knowledge of the risks involved in this event. If, however, as a result of my participation in the WACUBO 2025 Conference Optional, I require medical attention, I hereby give consent to authorize medical personnel to provide such medical care as deemed necessary and all medical treatment is my financial responsibility.

Conference Code of Conduct

WACUBO events are community events intended for education, networking, and collaboration. We value the participation of everyone and want all attendees to have an enjoyable and fulfilling experience. Accordingly, all attendees are expected to show respect and courtesy to other attendees throughout all events hosted in the WACUBO space. To make clear what is expected, all attendees, speakers, Business Partners, organizers, and volunteers at any virtual event are required to conform to the following Code of Conduct. Organizers will enforce this code throughout the event. In registering for and/or participating in this event, you consent to comply with the following Code of Conduct. 

Examples of encouraged behavior that contributes to a positive environment include:

  • Using welcoming and inclusive language
  • Being respectful of differing viewpoints and experiences
  • Gracefully accepting constructive criticism
  • Focusing on what is best for everyone at the event
  • Showing empathy toward other participants

We do not tolerate the following:

  • Spam (verbally or in chats), including saying or re-posting the same word/content repeatedly in order to disrupt the conversation
  • Harassment, bullying, and intimidation
  • Harassment and bullying are defined as:
    • Negative comments about race/ethnicity, gender and gender identity, sexual orientation, disability, age, religion, physical appearance, citizenship, or other protected categories
    • Intimidation or threats, including sharing images or text especially to threaten
    • Unwelcome sexual attention, including sharing images or text especially to sexually harass
    • Threatening or other endangerment of minors or any persons
    • Any activity meant to convey or cultivate hostility
    • Ad hominem insults or other attacks
    • Encouraging the above behavior