Call for Presentation Proposals for WACUBO 2025

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The WACUBO 2025 Annual Conference will be held at the beautiful Hilton Waikoloa Resort in Waikoloa, Hawai’i, May 4-7, 2025. 

The 2025 Annual Conference Program Committee seeks presenters from WACUBO member institutions to share their experiences and stories as they address today's issues facing college and university business officers. These proposals should give consideration to our conference theme of working together - "Aʻohe hana nui ke alu ʻia - No task is too big when done together by all."

Concurrent session presentation proposals will be accepted through September 1, 2024. The Program Committee will review submissions and notify presenters whether they have been selected by November 10, 2024.

Respondents are encouraged to review submission guidelines and requirements before submitting proposals. Questions about proposal submissions may be addressed to the WACUBO office at [email protected].  

Business Partners interested in presenting at the 2025 conference will need to submit their proposal for approval. Business Partner presentation slots are available for sponsors starting at the Bronze sponsorship level ($10,000 or higher). A Business Partner submission must include the active participation of a WACUBO member institution. Inquiries may be directed to the Business Partner Showcase Committee at [email protected].

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WACUBO 2025 Concurrent Session Presentation Proposal Submission Requirements

Please review the following requirements before submitting a proposal for WACUBO 2025. Presentation proposals are due by the end of the day on September 1, 2024. 


The Program Committee encourages submissions from the broad range of WACUBO members:

  • those from large, medium, and small institutions
  • from four-year universities and community colleges
  • from executive leadership to frontline staff
  • on topics across finance, human resources, facilities and space management, auxiliaries, safety, and information technology
  • addressing any of the many challenges we face: the ways we work, diversity and inclusion, transformational change, customer service, compliance, campus climate, and crisis management, among others.

Proposals are welcome from both individual members and groups. Group panels may represent those from a single institution or multiple institutions. 

Presentation timeslots are 75 minutes.

Proposals will be reviewed by the WACUBO 2025 Program Committee and selected based on the following criteria:

  • The originality of the concept and approach
  • Relevance of the opportunities addressed and connection to the conference theme
  • Clarity of expression
  • Organization of the presentation
  • Completeness of the submission

The Committee will notify proposal submitters of their selection for the program by November 10, 2024Conference registration is required for all presenters. 

Submission Requirements

Submitters are encouraged to gather the following information before launching the form. All submissions must include the following information for all presenters:

  • Presenter Information:
    • Name
    • Title
    • Member Institution
    • Address
    • Email Address
    • Phone Number
    • One to two sentences listing credentials
    • Speaker Bio
  • Concurrent Session Presentation
    • Title
    • Brief Informational Description (two to three sentences)
    • Proposal Synopsis (500 words or less) outlining the problem, solution, lesson(s) learned, and a statement of how this information will benefit your colleagues
    • Learning Objectives (3 minimum)
    • Presentation Field of Study
    • Element(s) of engagement related to course content
    • Course Level
  • Permission for WACUBO to record the presentation
  • Permission for WACUBO to publish presentation materials

Headshots for conference promotional materials will be requested if submissions are selected.

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